Guide to Setting Up a Class Scheduling Calendar

What is Class Booking?
Class booking is a specialized calendar designed to manage events that involve multiple participants. It is ideal for organizing activities such as webinars, workshops, training sessions, and sports classes where several attendees need to book the same time slot.

Benefits of Using Class Calendars

• Streamlined Event Management: Easily coordinate one-to-many events using a single, centralized system.

• Flexible Capacity Control: Customize the number of participants per session to manage class sizes effectively.

• Unified Administration: Simplify the processes of booking, canceling, and rescheduling events.

• Improved Communication: Provide attendees with clear details about events to minimize misunderstandings.

• Efficiency Gains: Automate the booking process, saving time for both event organizers and participants.

Steps to Set Up a Class Calendar

1. Access Your Settings:

   • Log in to your account and go to the 'Settings' section.

2. Navigate to Calendars:

   • In the 'Settings' menu, select 'Calendars.'

3. Create a New Calendar:

   • Click on the 'Create Calendar' button.

4. Select Class Booking:

   • Choose 'Class Booking' as the type of calendar.

5. Configure Your Calendar:

   • Name Your Calendar:
     Enter a name that clearly describes the purpose of the calendar. This name will be visible to leads and clients when they schedule.

   • Add a Description:
     Provide detailed information about the event or class. This description will be accessible to anyone interested in booking a slot.

   • Assign Team Members:
     Click on the designated space to open a drop-down menu and select the team members you want to include. You can choose multiple users and remove any by clicking the “X” next to their name.

   • Set a Custom URL:
     Enter a specific calendar URL slug.

6. Define Availability Settings:

   • Appointment Duration:
     Determine the length of each session. This duration will be displayed to users booking on your calendar.

   • Seats Per Class:
     Specify the maximum number of attendees per session. For example, if you set 10 seats per class, then up to 10 individuals can book the same time slot. Note that while you can allow up to 9,999 attendees per slot, your video conferencing tool may impose its own limits (e.g., Zoom allows 500 attendees with certain plans).

   • Booking Availability:
     This critical setting defines the time slots that will be available for booking. Use the buttons for each day of the week to toggle availability on or off.

7. Set the Meeting Location:

   • Choose and link your meeting platform, such as Zoom or Google Meet, and provide the meeting URL.

8. Enable Payment Collection (Optional):

   • If you want to charge participants for attending, toggle on the payment option and enter the amount, currency, and any additional payment details.

9. Adjust Advanced Settings:

   • Before finalizing your calendar, explore and configure any advanced options available to further tailor the calendar to your needs.

With these steps completed, your class calendar will be ready to manage bookings, streamline communication, and enhance the overall experience for both you and your attendees.